How to Fill Out AIA-Style G702 & G703 Pay Applications
A practical, step-by-step guide for contractors preparing accurate monthly pay applications that mirror AIA G702 and G703 forms.
Try PayAppPro for $7.99What Are AIA G702 and G703 Forms?
The AIA G702 and G703 forms have become the industry standard for progress billing in construction. The G702 Application for Payment provides a high-level summary - original contract, change orders, completed work, retainage, and balance due - while the G703 Continuation Sheet lists the line-by-line Schedule of Values that supports those totals.
While the official forms are copyrighted by the American Institute of Architects (AIA), PayAppPro produces AIA-style pay applications that follow the same logic and format - without requiring licensed templates.
Step-by-Step: Completing Your Pay Application
Here’s how to structure a clean, reviewer - friendly pay app - manually or with PayAppPro.
Step 1: Gather Contract Information
Start with the base contract value, change orders, and project details. Make sure the contract sum and approved changes are current before you bill.
Step 2: Build the Schedule of Values (G703)
List each trade or cost code as a line item with its scheduled value. Include stored materials and retainage by line. This becomes the backbone of your G703 continuation sheet.
Step 3: Calculate Work Completed
For each line, record work completed this period, cumulative total, and stored materials. Double-check math - errors here cause review delays.
Step 4: Complete the Summary (G702)
Transfer the totals from your G703 lines to the G702 summary—original sum, change orders, completed & stored, retainage, and current payment due.
Step 5: Review & Sign
Have your authorized signer verify totals and sign before submission. Attach lien waivers, backup invoices, and supplier statements.
Step 6: Submit and Track
Keep a record of submission date and approval status. Consistency month to month builds trust and reduces disputes.
Example: $100,000 Contract With Retainage
Imagine a $100,000 contract with 10% retainage. You’ve completed $30,000 worth of work and stored $5,000 in materials. Your retainage would be $3,500, leaving a current payment due of $31,500. Your G702 shows these totals; your G703 lists each line item’s contribution.
PayAppPro calculates this automatically across periods, ensuring your math always reconciles.
Tip:
- Always confirm retainage rates with your contract.
- Use consistent rounding (no mixed decimals).
- Track approved change orders separately.
How PayAppPro Simplifies It
From data entry to exports - everything built to mirror AIA-style expectations.
AIA-Style Output
Generate G702 and G703 forms automatically, with summary and continuation sheets aligned by period.
Automatic Retainage & Cumulative Values
Avoid manual math - PayAppPro updates each line across periods, factoring change orders and stored materials.
Clean, Submission-Ready Exports
Export professional PDFs for reviewers. Include backup files and notes in one package.
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