AIA G702 Example (Filled Out)
Sometimes the quickest way to understand the AIA G702 is to see a realistic, filled-out example. This guide shows an AIA-style pay application cover sheet and walks through how the numbers connect back to your Schedule of Values, continuation detail, and prior pay apps.
A G702-style cover sheet is a roll-up: contract value and approved changes at the top, “completed + stored to date” in the middle, then retainage and prior payments to arrive at the payment due this period. If your Line 4 roll-up (from the continuation sheet / SOV detail) is wrong, everything downstream is wrong.
Want the “full workflow,” not just the example?
If you’re building real pay apps month after month, the hard part isn’t one form — it’s keeping totals consistent across periods, retainage rules, stored materials, and approvals (without spreadsheet drift).
A Simple, Realistic G702 Scenario
In this example, we’ll assume a straightforward subcontract with normal 10% retainage and a couple of approved change orders. The goal isn’t to mirror the official AIA layout, but to give you a clearly filled-out, AIA-style cover sheet that feels familiar.
Project Snapshot
- Original contract amount: $250,000.00
- Approved change orders this project: $12,500.00
- Total contract value to date: $262,500.00
- Retainage: 10%
This Billing Period
- Work completed this period: $48,500.00
- Stored materials this period: $7,200.00
- Previously certified for payment: $122,400.00
- The contractor is requesting another progress payment this month.
Example G702-Style Form (Filled Out)
Below is a consolidated AIA-style cover sheet using the example numbers. On the left is the project information and payment calculation; on the right is boilerplate where certification and review would normally appear.
APPLICATION AND CERTIFICATE FOR PAYMENT (EXAMPLE – NOT AN OFFICIAL AIA FORM)
| Owner | Sample Owner, LLC | Contractor | Example Subcontractor, Inc. |
|---|---|---|---|
| Project | Office Build-Out – 3rd Floor | Project No. | OB-3F-2025 |
| Application No. | 4 | Period To | May 31, 2025 |
| Contract Date | January 15, 2025 | Distribution | Owner / Architect / Contractor |
| 1. | Original Contract Sum | $250,000.00 |
| 2. | Net Change by Change Orders | $12,500.00 |
| 3. | Contract Sum to Date (1 + 2) | $262,500.00 |
| 4. | Total Completed & Stored to Date | $191,700.00 |
| 5. | Total Retainage Held | $19,170.00 |
| 6. | Total Earned Less Retainage (4 − 5) | $172,530.00 |
| 7. | Less Previous Certificates for Payment | $122,400.00 |
| 8. | Current Payment Due (6 − 7) | $50,130.00 |
| 9. | Balance to Finish | $70,800.00 |
CONTRACTOR CERTIFICATION (EXAMPLE ONLY)
The undersigned Contractor certifies that, to the best of their knowledge, the work covered by this application has been completed in accordance with the contract documents, that all previous amounts received have been applied to discharge obligations for prior work, and that the current payment requested accurately reflects work completed and materials stored as of the billing period shown.
REVIEW / APPROVAL (EXAMPLE ONLY)
The reviewing party (Owner, Architect, or Authorized Representative) acknowledges receipt of this application and notes that the amounts and classifications above have been reviewed for accuracy based on available project records. This example is for educational purposes only and is not a replacement for official contract review procedures or the official AIA G702 form.
This layout is provided as an AIA-style example only. It is not the official AIA G702 form and should not be used as a replacement for official AIA Contract Documents.
How the Example Numbers Tie Together
The cover sheet above follows the same nine lines PayAppPro produces: start with the contract value, show what has been completed and stored, hold back retainage, subtract what has already been certified, and end with the amount due this period.
- Line 3 — Contract Sum to Date: the original contract plus approved change orders.
- Line 4 — Total Completed & Stored: the roll-up from the continuation sheet — previous applications, plus this period’s work, plus materials billed this period.
- Line 5 — Total Retainage Held: the running total withheld across every application to date, not just this one.
- Line 7 — Less Previous Certificates: what has already been certified for payment. This is a net-of-retainage figure, and it is where carryforward errors creep in.
The contract sum (Lines 1–3). The original subcontract was $250,000. One change order for $12,500 has been approved, bringing the contract sum to date to $262,500. Only approved change orders belong here — a pending change order can sit on the Schedule of Values without inflating the contract value.
Work completed and stored (Line 4). This is the most important number on the sheet, and it does not originate on the cover page — it is the bottom of the continuation sheet. Previous applications totalled $136,000; this period adds $48,500 of completed work and $7,200 of materials billed, giving $191,700 completed and stored to date, or 73% of the contract.
Retainage held (Line 5). Retainage is calculated on what is billed each period — work plus materials — and it accumulates. Prior applications held $13,600; this application adds $5,570, for $19,170 held to date. Subtracting that from Line 4 leaves $172,530 earned less retainage (Line 6).
What is actually due (Lines 7–8). $122,400 has already been certified on previous applications. Subtract that from the $172,530 earned less retainage and the current payment due is $50,130. Reviewers scrutinise this line because it depends on both current progress and prior history being right.
What is left (Line 9). The balance to finish is $70,800 — the contract sum to date less everything completed and stored. It ties exactly to the balance column on the continuation sheet below.
The G703 Continuation Sheet Behind This G702
Line 4 above — $191,700.00 completed and stored to date — is not typed onto the cover sheet. It is the bottom of the continuation sheet. The G703 breaks the contract into Schedule of Values line items and tracks each one across billing periods; the G702 is simply the roll-up.
Here is the continuation sheet for the same job, in the format PayAppPro produces.
| Item | Description of Work | Scheduled | Stored Materials | Prev App | This App | Materials | % Comp | Balance | Retainage This App |
|---|---|---|---|---|---|---|---|---|---|
| 1 | General Conditions / Mobilization | $15,000 | $0 | $15,000 | $0 | $0 | 100.00% | $0 | $0 |
| 2 | Demolition | $18,000 | $0 | $18,000 | $0 | $0 | 100.00% | $0 | $0 |
| 3 | Framing & Drywall | $62,000 | $0 | $46,500 | $12,400 | $0 | 95.00% | $3,100 | $1,240 |
| 4 | Electrical | $48,000 | $9,500 | $24,000 | $14,400 | $3,200 | 86.67% | $6,400 | $1,760 |
| 5 | HVAC | $42,000 | $12,000 | $16,800 | $10,500 | $4,000 | 74.52% | $10,700 | $1,450 |
| 6 | Plumbing | $22,000 | $0 | $8,800 | $4,400 | $0 | 60.00% | $8,800 | $440 |
| 7 | Flooring | $26,000 | $0 | $4,900 | $3,900 | $0 | 33.85% | $17,200 | $390 |
| 8 | Painting & Finishes | $17,000 | $0 | $2,000 | $2,900 | $0 | 28.82% | $12,100 | $290 |
| 9 | Change Order #1 – Added Data Drops | $12,500 | $0 | $0 | $0 | $0 | 0.00% | $12,500 | $0 |
| Totals: | $262,500 | $21,500 | $136,000 | $48,500 | $7,200 | 73.00% | $70,800 | $5,570 | |
- Scheduled total → Line 3. The SOV sums to $262,500 — the contract sum to date.
- Prev App + This App + Materials → Line 4. $136,000 + $48,500 + $7,200 = $191,700.
- Retainage → Line 5. $13,600 held on prior work plus $5,570 this period = $19,170.
- Balance total → Line 9. $70,800 left to bill.
The change order is on the SOV but not billed. Change Order #1 sits on line 9 at its approved value of $12,500, with nothing billed against it yet. It is part of the contract, so it raises the contract sum to date — but a pending change order would not. See billing change orders.
Stored materials and materials billed are different columns. The Electrical and HVAC lines carry $21,500 of stored-material ledger value, but only $7,200 is actually billed this period under Materials. The ledger column is reference; the Materials column is money. See billing stored materials.
For the column-by-column walkthrough, see AIA G703 instructions or the continuation sheet explainer.
Want both documents as a single PDF? Download a sample AIA-style pay application package — the G702 cover sheet and G703 continuation sheet exactly as PayAppPro exports them.
Prefer to enter your own project numbers? Start with the free AIA G702 & G703 Excel/PDF template.
Big Takeaways from This G702-Style Example
- The continuation sheet drives everything. Line 4 only works if your G703/SOV totals are accurate.
- Retainage affects multiple lines. It changes what you’ve earned and what’s actually due.
- Prior payments matter as much as current progress. The amount due is always a function of both.
- Spreadsheets are easy to break. One “harmless” tweak can silently skew the rollforward.
Generate G702-Style Pay Apps Without Wrestling Spreadsheets
If you’re tired of double-checking formulas and re-creating the same G702 logic for every project, PayAppPro can handle the math and formatting for you.
View Pricing Start for $7.99FAQ: G702 Example (Filled Out)
Short answers to the questions that show up right before you hit “submit.”
No. This page provides an AIA-style educational example to explain how the numbers work. It does not reproduce the official AIA G702 layout or replace official AIA Contract Documents.
Line 4 typically rolls up from the continuation sheet detail (G703-style) and your Schedule of Values (SOV). If that detail is off, the entire cover sheet will drift.
A common calculation is: (Completed & Stored to Date − Retainage) − Prior Payments. Exact rules can vary by contract, but the key is consistency across periods.
Common reasons include totals that don’t tie to the continuation sheet/SOV, inconsistent retainage, change orders not reflected in the contract sum, stored materials without backup, or incorrect carryforward of prior payments. Use this checklist: common G702/G703 errors to avoid.
Often, no. Many teams submit the pay app for review first, then mirror the approved total into QBO so AR matches what gets approved and paid. See: progress billing in QuickBooks Online.