How to Add Change Orders to AIA G702 & G703
Approved change orders must be reflected correctly in both your Schedule of Values (G703) and your summary totals (G702). If they aren’t, your pay application will almost certainly be rejected.
The Non-Negotiable Rule
If your SOV total does not match the contract sum to date, every downstream total on the G702 will be wrong.
Step 1: Confirm the Change Order Is Approved
Do not add pending or disputed change orders to your pay application.
- Confirm the CO is signed or formally approved
- Confirm the exact dollar value
- Confirm whether retainage applies
Step 2: Update the Contract Sum on the G702
On the G702 summary page, the contract sum to date must reflect:
- Original contract amount
- Plus approved change orders
- Minus any deductions (if applicable)
Example:
- Original Contract: $500,000
- Approved CO #1: +$25,000
- Approved CO #2: +$10,000
Step 3: Add the Change Order to the G703 (SOV)
On the G703 continuation sheet, you must reflect the change order in the Schedule of Values.
You have two common options:
- Add value to an existing line item (if appropriate)
- Create a dedicated CO line item (often preferred for clarity)
Step 4: Bill the Change Order Work Properly
Once the SOV is updated, you may bill completed work for the CO.
- Bill based on percent complete or installed value
- Apply retainage consistently with contract terms
- Ensure totals roll correctly into G702 summary
Common Change Order Mistakes
- SOV total not updated to match contract sum
- CO billed before approval
- Different CO values than GC’s log
- Retainage not applied correctly to CO work
- CO line items exceeding approved amount
How PayAppPro Helps Keep COs Aligned
- Tracks contract sum changes automatically
- Keeps SOV totals aligned with approved COs
- Prevents over-billing beyond approved amounts
- Rolls CO math directly into G702 summary totals
Keep contract sums, SOV totals, and G702 summaries aligned automatically.